how to plan a baby shower

by | Apr 29, 2024 | planning tips

Congratulations on your upcoming bundle of joy! Preparing for a baby is an exciting time, and what better way to celebrate than with a baby shower? Whether you’re organizing the shower for yourself or a loved one, there’s much to consider, from the guest list to the decorations and games. But don’t worry! We’ve covered everything you need to know to make your baby shower a memorable and special event!

Baby shower checklist

Planning a baby shower can be overwhelming, but having a checklist can help ensure you don’t miss anything important. Here is a helpful checklist to guide you through the planning process:

  1. Set a date and time for the baby shower
  2. Create a guest list
  3. Choose a venue or location
  4. Send out invitations at least four weeks in advance
  5. Plan decorations and a theme
  6. Decide on food and drinks
  7. Purchase or make party favors
  8. Plan games and activities
  9. Create a gift registry
  10. Purchase gifts for the mother-to-be
  11. Purchase any necessary supplies (plates, cups, utensils, etc.)
  12. Plan a designated area for gifts to be placed
  13. Set up a photo booth or designated area for taking photos
  14. Confirm RSVPs and finalize the guest count
  15. Set up and decorate the venue on the day of the shower

Enjoy the party and celebrate the mother-to-be!

Download Baby Shower Checklist FREE TEMPLATE.

1. Set a date and time for the baby shower ๐Ÿ“†

Finding the ideal date and time is your first step. Weekends work best for most, and late morning to early afternoon is ideal for such celebrations. Aim to schedule the baby shower 6-8 weeks before the due date.

This timing gives the mom-to-be ample time to sort gifts and make any final baby preparations,

2. Creating the perfect baby shower guest list

Planning a baby shower is exciting, but one of the most critical aspects is creating the perfect guest list. You want to ensure that everyone important to the mom- and dad-to-be is included and that the guest list size is manageable for the venue and budget.ย 

List close family, friends, and coworkers, then narrow it down to a reasonable number. Remember to consider the preferences of the parents-to-be when making final decisions.

Once the guest list is set, use a tool like a Google Spreadsheet or a written list to keep track of RSVPs and any special requests. With a well-planned guest list, you can ensure everyone has a great time celebrating the new arrival.

Download Baby Shower Guest List Invitation Tracker.

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3. Baby shower venue options

Looking for the perfect baby shower venue can be exciting and overwhelming. Many options exist, whether you prefer a cozy and intimate setting, a fancy restaurant, or the great outdoors. Here are some baby shower venue ideas to help you plan the perfect celebration for the mom-to-be.

  • Home: Nothing beats the comfort and intimacy of a cozy home setting. You can personalize the decor and menu to suit your taste and budget.
  • Restaurant: If you’re looking for convenience, a restaurant with private rooms is a great option. You don’t have to worry about food or decorations; the setting is often elegant.
  • Party Venue: For a formal event, a party venue with all-inclusive packages for space, decor, and catering is a good choice. Depending on your budget, you can make it as lavish or simple as possible.
  • Outdoors: Enjoy the fresh air and spacious surroundings with an outdoor baby shower. A backyard barbecue or a picnic in a nearby park are both great options. For a glamorous twist, consider a baby shower luxury pop-up picnic with comfortable seating, stylish decor, and gourmet food.
  • Church: For a faith-filled celebration with loved ones and the church community, hosting the baby shower at a church with provided services is a great idea.
  • Destination: If you want to make the baby shower special, consider hosting it at a hotel or vacation rental in a scenic location. This can make for a memorable and fun event for all.

Consider the expecting parents’ preferences, the number of guests, the season, and any potential weather issues when choosing the venue.

how to plan a baby shower

4. Send out invitations ๐Ÿ’Œ

Crafting the perfect invitation for a baby shower sets the tone for the event and excites guests about the celebration. Invitations should reflect the theme and personality of the mom-to-be while providing all the necessary details for the guestsย  ๐Ÿ’Œ๐ŸŽจ

5. Decorations for the baby shower party

Every baby shower needs eye-catching decorations to set the mood! Whether aiming for simplicity or planning a grand spectacle, align your decorations with the theme of your celebration. Hereโ€™s how you can bring the party to life:

baby shower letters decorBaby Boxes with Letters for Baby Shower โ€“ 4.6/5 Rating on Amazon

  • Floral arrangements: Elegant table floral arrangements enhance the beauty of your setup. They bring a touch of nature indoors.
  • Diaper cakes: Not only are they adorable, but theyโ€™re also practical gifts for the parents-to-be.

baby shower diaper cake

Shabby Chic Diaper Cake โ€“ 4.4/5 Rating on Amazon

  • Stuffed animals: Using stuffed animals as part of your decor can add a charming and whimsical element to the event.

stuffed animals for baby shower

Bunny Ballerina Stuffed Animal โ€“ 4.7/5 Rating on Amazon

Embrace your creativity and enjoy decorating for this special occasion! Each element can add a unique touch to your baby shower, making it memorable.

6. Baby shower food & drink options๐Ÿด

Food and drinks are an essential part of any baby shower! Here are some popular food and drink options to consider:

  • Sandwiches and salads: a classic and easy choice.
  • Fruit platters: a healthy and refreshing option.
  • Sweet treats like cupcakes and cookies are a delicious addition to any baby shower.
  • Signature cocktail or mocktail: add a special touch to the shower with a unique and refreshing drink.

Whether you choose a formal sit-down meal or a casual buffet, consider the tastes of the expecting parents and guests. Let’s eat, drink, and be merry!

7. Purchase or make party favors ๐ŸŽ

Thank guests with thoughtful party favors, like custom candles or mini plants, that reflect your theme.

baby shower favors

36 Pieces Bottle Opener Baby Shower Favor โ€“ 4.6/5 Rating on Amazon

It’s a sweet gesture that leaves a lasting impression ๐ŸŒฑ Expressing gratitude to your guests with thoughtful party favors is a charming way to conclude the baby shower, leaving them with a lasting memory. Whether you purchase or handcraft these gifts, align them with the shower’s theme for a cohesive touch.

8. Fun baby shower games and activities

what is a diaper raffle game

Baby shower games and activities are a fantastic way to get everyone involved and break the ice! Here are some popular game ideas:

  1. Diaper bingo: a fun twist on the classic game.
  2. Guess the baby food: blind taste testing of baby food jars.
  3. Diaper raffle: guests receive raffle tickets for bringing a pack of diapers.
  4. Diaper decorating station: provide guests with plain diapers and decorating supplies to create unique designs.
  5. Baby name guessing game: guests think of potential baby names based on the expecting parents’ preferences.

When planning games and activities, consider your guests’ interests and comfort levels. This is a great way to ensure everyone is having fun. Get ready to laugh and have a blast!

9. Create a gift registry ๐Ÿ›๏ธ

Assist the mom-to-be in setting up a registry, ranging from essentials to bigger items. Include various price options to accommodate everyone’s budget ๐ŸŽ‰

Creating a gift registry for the baby shower is a thoughtful way to help the mom-to-be prepare for her new arrival, ensuring she receives the essentials and items she truly needs.

Assist her in selecting a variety of products, from day-to-day necessities like diapers, wipes, and baby clothing to bigger ticket items such as a stroller, crib, or car seat.

10 .The perfect present: baby shower gift ideas

Gifts are an essential part of any baby shower. Guests are expected to bring a present for the expecting parents and their new bundle of joy. When deciding what to give, it’s important to consider the parents’ preferences and needs.

baby shower gift ideas

Rope Diaper Caddy Organizer โ€“ 4.6/5 Rating on Amazon

Diapers, clothing, and baby gear like strollers or car seats are all popular gift ideas. It’s always a great idea to ask the parents if they have a list of specific items they’d like to receive.

Another unique baby shower gift idea is a picnic basket. This is a fun and useful gift for expecting parents. We often use this idea when arranging family celebrations, beach picnics, and other events. It’s a thoughtful and creative gift that they will cherish and enjoy!

11. Purchase necessary supplies ๐Ÿฝ๏ธ

Ensure you have all supplies, like party plates, cups, and utensils. Opt for disposable for ease and make sure you have enough for everyone, plus extras ๐Ÿฅค

Opting for disposable options can significantly ease the cleanup process, allowing you and your guests to focus more on enjoying the celebration rather than worrying about the aftermath.

12. Set up a designated area for gifts ๐ŸŽ

Organize a space for gifts, making it easy for guests to drop them off and for the mom-to-be to take them home later. ๐Ÿ›๏ธ

Organizing a dedicated space for gifts at the baby shower is a thoughtful touch that adds to the smooth flow of the event. Ideally, this area should be easily accessible as guests arrive, allowing them to drop off their gifts without hassle.

Consider setting up a beautifully decorated table or a designated gift zone that matches the shower’s theme, complete with signage to guide guests.

13. Set up a photo booth ๐Ÿ“ธ

A photo booth or designated photo area with props and a backdrop matching your theme captures precious memories. Encourage guests to snap away ๐Ÿ“ท

baby shower props

Baby Shower Photo Booth Props โ€“ 4.8/5 Rating on Amazon

Setting up a photo booth or a designated photo area at the baby shower is a fantastic way to capture the joy and excitement of the celebration.

By choosing props and a backdrop that align with your baby shower theme, you create an immersive and fun experience for your guests.

Whether it’s whimsical mustaches and lips for a “Little Man” theme or floral crowns and frames for a “Blooming Baby” theme, the right props can encourage guests to let loose and enjoy the moment.

14. Confirm RSVPs and finalize the guest count โœ…

A final headcount a week before helps with finalizing food and seating arrangements.

15. Set up and decorate the venue

Setting up and decorating the venue for a baby shower is key to creating the perfect atmosphere. Here’s how you can ensure everything is set beautifully:

  • Early Setup: Start setting up early to manage your time efficiently and handle any unforeseen issues.
  • Guest Interaction: Arrange seating and activity areas to encourage guest interaction.
  • Theme Decorations: Decorate according to your chosen theme using coordinated elements such as tablecloths, centerpieces, and wall decorations.
  • Festive Touches: Enhance the ambiance with balloons, banners, and signs for different sections like gifts and food.
  • Final Walk-Through: Before the guests arrive, review the venue to ensure everything is in place.

To truly enjoy the day without the stress of setup, consider hiring a professional event planner like Picnic Makers. We handle all the details, allowing you to relax and celebrate the special occasion.

Creative baby shower ideas

While planning a baby shower, you need the best theme to take your celebration to the next level of fun and creativity! A specific color scheme, seasonal theme, or a theme based on the expecting parents’ interests are all great options. Here are some themed baby shower ideas to get you started:

  • Color scheme: Choose a specific color or combination of colors, such as pink and gold or blue and silver, and incorporate it into the decorations, games, and favors.
  • Seasonal theme: A beach party, garden party, or winter wonderland are just a few examples of seasonal themes you can use to make your baby shower even more special.
  • Hobby or interest theme: If the expecting parents are sports fans, animal lovers, or bookworms, incorporate their hobbies or interests into the theme.

To help you plan the perfect baby shower, remember to download our free Baby Shower Checklist + Guest List Invitation Tracker. This handy tool will guide you through every step of the planning process, from creating the guest list to selecting the perfect theme and games.


What is the best time to host a baby shower?

A baby shower is ideally held when the expectant mother is about six to eight months pregnant. This timing ensures she is still comfortable enough to enjoy the festivities.

How many guests should I invite to a baby shower?

The number of guests at a baby shower typically ranges from 10 to 20. This size allows for a cozy, manageable gathering that feels festive and special.

What are some creative themes for a baby shower?

Popular themes for baby showers include “Baby in Bloom” with floral decor, “Little Star” featuring celestial elements, and storybook themes like “Once Upon a Time.” Choose a theme that resonates personally with the mom-to-be.

How should I handle baby shower invitations?

Send out invitations about four to six weeks in advance. Consider whether digital or paper invitations suit the occasion better, depending on the mom-to-be’s formality and preferences.

How can I make a baby shower special for the mom-to-be?

Personalize the shower with touches that reflect the mom-to-beโ€™s tastes and personality. This can include custom decorations, a playlist of her favorite music, and a heartfelt toast or message from the guests.

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Olga and Vlad Picnic Makers

Vlad and Olga

Hello, beautiful souls! ๐ŸŒธ We’re Vlad and Olga, the storytellers behind each journey. Join us on this adventure as we share tales of joy, celebration, and a life well-lived. Thanks for being part of our magical story! ๐ŸŒŸ

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