Terms and Conditions
Movie Night Booking Agreement
1. Services
1.1 Services and Service Areas. Picnic Makers provides movie night and related event services in Los Angeles, Malibu, Orange County, and other approved service areas. Service availability depends on the event location, date, accessibility, requested package, and setup requirements.
Each Movie Night package includes the equipment, furniture, décor, and services specifically listed in the selected package or booking confirmation.
1.2 Styling, Equipment, and Substitutions. Our photos and examples represent the overall style of our Movie Night experiences but do not guarantee identical furniture, décor, screens, projectors, speakers, accessories, colors, or other equipment.
Inventory may vary due to availability, condition, event size, technical requirements, or operational needs. Picnic Makers may substitute items with reasonably comparable alternatives and make final layout, styling, and equipment-placement decisions to maintain quality and safe operation.
1.3 Scheduled Setup Time and Access. The client must ensure that Picnic Makers has access to the event location at the scheduled setup time.
Delays caused by unavailable access, late arrival of the client or property representative, locked gates or doors, missing access codes, parking restrictions, or other client-controlled circumstances do not extend the scheduled setup or event time.
If our team is required to wait because access is not available as scheduled, additional waiting, labor, parking, or transportation charges may apply.
1.4 Responsibility for the Setup. Once Picnic Makers completes the setup, the client is responsible for the setup and all Picnic Makers property until our team returns for pickup.
The client is responsible for loss, theft, misuse, unauthorized movement, or damage occurring during this period.
1.5 Location Permissions and Permits. Unless Picnic Makers expressly agrees in writing to obtain a permit or make venue arrangements, the client is responsible for confirming that the selected location permits the planned event, movie screening, equipment, sound, and other activities.
If requested and available, Picnic Makers may assist with venue selection, permits, or location arrangements for an additional fee.
1.6 Guest Count Changes. You may update your guest count up to 72 hours before the event. After that deadline, reductions in guest count will not reduce the reservation price because furniture, equipment, staffing, purchasing, and logistics may already have been finalized.
Requests to add guests after the deadline are subject to availability and additional charges and are not guaranteed.
1.7 Add-Ons, Food, Décor, and Special Orders. Add-ons, décor, food, furniture, and other optional services may generally be modified up to 24 hours before the event, subject to availability.
However, once an item or service has been ordered, purchased, prepared, scheduled, reserved, or paid for specifically for your event, that cost becomes non-refundable and non-transferable, even if the standard modification deadline has not yet passed.
This may include food, desserts, décor, rentals, permits, staffing, labor, entertainment, photography, technical equipment, and third-party vendor services.
Requests for additional items after the modification deadline will be accommodated when possible and may involve additional charges.
1.8 Right to Refuse, Stop, or Modify Service. Picnic Makers may refuse, stop, or modify service when reasonably necessary because of unsafe conditions, abusive or threatening conduct, illegal activity, failure to make required payment, materially inaccurate booking information, unsafe or inaccessible setup conditions, equipment safety concerns, or circumstances that could endanger our clients, staff, vendors, or equipment.
1.9 Location Access and Setup Conditions. The client must provide complete and accurate information about the event location and access conditions, including the address, parking restrictions, stairs, elevators, gates, access codes, long walking distances, loading restrictions, electrical access, surface conditions, or other conditions that may affect setup.
Parking fees, valet fees, entry fees, access fees, and similar charges are the client's responsibility unless otherwise agreed in writing.
If the actual access or setup conditions are materially different from the information provided, Picnic Makers may:
• charge an additional setup, transportation, or labor fee;
• modify the setup;
• relocate the setup to a reasonably accessible or suitable area; or
• decline to complete the setup if access or conditions are unsafe or impractical.
Delays caused by inaccurate or incomplete location information do not extend the scheduled event time.
1.10 Accurate Information and Client Cooperation. The client is responsible for providing accurate booking information and responding to reasonable requests for information needed to prepare the event.
Picnic Makers is not responsible for delays, changes, additional costs, or inability to provide part of the service resulting from inaccurate, incomplete, or late information provided by the client.
1.11 Guest Conduct and Child Supervision. The client is responsible for guests' conduct during the event. A responsible adult must supervise children at all times. Picnic Makers staff do not provide childcare or guest supervision.
2. Weather and Location
2.1 Weather and Environmental Conditions. Outdoor Movie Night events are subject to changing weather and environmental conditions. Picnic Makers will determine whether conditions are reasonably safe and suitable for setup and operation of the equipment.
Conditions that may require a location change, indoor alternative, setup modification, delay, or rescheduling include rain, thunderstorms, strong winds, unsafe heat, poor air quality, flooding, wet ground, electrical hazards, government or venue restrictions, and other conditions that may affect the safety of guests, staff, vendors, or equipment.
Cloudy skies, cool temperatures, light wind, or other ordinary weather conditions do not automatically qualify for complimentary rescheduling.
Unless Picnic Makers notifies you otherwise, your event remains scheduled as booked.
2.2 Screen and Equipment Safety. Movie screens, projectors, speakers, electrical equipment, cables, furniture, and décor may need to be secured, relocated, modified, disconnected, or removed because of wind, rain, moisture, ground conditions, electrical risk, or other safety concerns.
Picnic Makers may decide not to install or operate a movie screen or other equipment when conditions do not allow safe use. Safety-related equipment modifications do not qualify for a refund, credit, or complimentary reschedule when the remainder of the service can reasonably proceed.
2.3 Weather Decisions and Forecasts. Weather forecasts can change quickly. Picnic Makers may wait until closer to the event time to make a final weather determination when appropriate.
We cannot guarantee that a weather decision will be made a specific number of hours or days before the event. Conditions may also change after a decision has been made.
2.4 Client-Requested Weather Changes. If Picnic Makers determines that conditions are safe and suitable for the event, a client's decision to cancel or reschedule because of weather preferences, forecasts, or concerns will be treated as a standard client-requested cancellation or reschedule and is subject to the policies and fees in Section 5.
Complimentary weather rescheduling applies only when Picnic Makers determines that weather or environmental conditions require the event to be changed or rescheduled.
2.5 Proceeding Despite Weather Concerns. If Picnic Makers recommends an indoor alternative, location change, or modification because of weather or environmental conditions and the client chooses to proceed where Picnic Makers determines it is reasonably safe to do so, the client accepts that the experience may be affected by those conditions.
Weather-related discomfort, reduced setup elements, movement of décor, wind, temperature, moisture, or similar effects resulting from the decision to proceed do not qualify for a refund, credit, or complimentary reschedule.
2.6 Safety Decisions. Picnic Makers may modify, relocate, delay, stop, cancel, or reschedule an event when we reasonably determine that weather, environmental conditions, electrical conditions, location conditions, government restrictions, venue instructions, or other safety concerns make the planned setup unsafe or impractical.
Picnic Makers makes the final determination regarding whether the equipment can safely be installed or operated.
2.7 Public and Shared Locations. Picnic Makers does not control parks, shared venues, common areas, or other public or third-party spaces.
We cannot guarantee privacy, exclusivity, parking availability, crowd levels, noise levels, cleanliness, access conditions, power availability, availability of a particular area, or that a specific setup spot will remain available.
Locations may also be affected by closures, construction, maintenance, special events, security personnel, permit restrictions, noise restrictions, parking restrictions, or other circumstances outside our control.
2.8 Specific Location Requests. If you request a particular venue, backyard area, patio, room, park area, or setup spot, we will make reasonable efforts to accommodate your preference; however, we do not guarantee a specific setup location unless confirmed in writing.
Picnic Makers may select or recommend a nearby or reasonably comparable setup area when the requested location is unavailable, inaccessible, unsafe, restricted, or otherwise unsuitable for the equipment.
2.9 Location Changes. If the original location becomes unavailable or unsuitable for reasons outside Picnic Makers' control, we may offer or use a nearby, indoor, or reasonably comparable alternative location or setup area.
A reasonable location or setup-area change does not cancel the reservation or entitle the client to a refund.
If no reasonable alternative is available and Picnic Makers determines that the event cannot safely or reasonably proceed, we may offer rescheduling or credit in accordance with these Terms.
2.10 Ambient Light and Viewing Conditions. Projector image visibility depends on ambient light and may be reduced before sunset, around bright outdoor lighting, streetlights, landscape lighting, windows, or other light sources.
For outdoor Movie Nights, the clearest projector image may not be available until the surrounding area is sufficiently dark. Normal limitations caused by daylight or ambient lighting do not qualify for a refund, credit, or complimentary reschedule.
3. Payment
3.1 Deposit and Final Payment. To secure your booking, a 50% non-refundable deposit is required. The remaining balance must be paid in full before the experience begins. For Movie Night experiences, payment must be made before our team begins setup.
If we do not receive payment, Picnic Makers may delay or refuse to begin setup or provide service. Any delay caused by late payment does not extend the scheduled event time.
We accept payments via Stripe or PayPal, subject to a 3% card processing fee, or Zelle with no processing fee.
3.2 Non-Refundable Payments. All payments and deposits are non-refundable, except where otherwise expressly provided in these Terms.
Deposits and eligible payments may be transferred to a new event date only when rescheduling is permitted under Section 5. Any costs that are already non-refundable or non-transferable under these Terms remain so after rescheduling.
4. Identification and Verification
4.1 Identity Verification. Picnic Makers may require the person who made the reservation, or an authorized representative, to present a valid government-issued photo ID before or at the time of service.
We may use the identification to verify that the reservation information is accurate and to help prevent fraud, unauthorized bookings, or misrepresentation.
If we cannot reasonably verify the identity of the client or an authorized representative when required, Picnic Makers may delay or refuse service until the reservation can be verified. Any resulting delay does not extend the scheduled event time.
5. Rescheduling, Cancellation & Refunds
5.1 Complimentary Rescheduling. A reservation may be rescheduled once at no additional rescheduling fee if the request is received at least 72 hours before the scheduled event.
The new event date must take place within 3 months of the original event date and is subject to availability.
If the rescheduled event involves a different location, guest count, package, add-ons, services, vendor costs, or other pricing differences, the client is responsible for any additional charges.
5.2 Rescheduling Within 72 Hours. Requests to reschedule received less than 72 hours before the scheduled event are subject to a $150 rescheduling fee.
Any non-recoverable costs already incurred for the original event are non-refundable and non-transferable. These may include food, desserts, décor, custom items, rentals, permits, staffing, labor, preparation, photography, entertainment, technical equipment, or third-party vendor costs.
If additional costs are required to provide the same items or services on the new event date, those costs will be charged separately.
5.3 Last-Minute Bookings. Reservations booked within 72 hours of the scheduled event are considered last-minute bookings and are not eligible for complimentary rescheduling.
Rescheduling a last-minute booking is subject to the $150 rescheduling fee. If the client cancels instead, payments remain non-refundable under Section 5.5, and the client remains responsible for applicable non-recoverable costs.
If additional costs are required to recreate any food, décor, staffing, vendor services, rentals, technical services, or other items for the new event date, those costs will be charged separately.
5.4 Additional Reschedules. Only one complimentary reschedule is permitted.
Any additional reschedule is subject to availability and Picnic Makers' approval and will incur a $150 rescheduling fee, plus any additional costs resulting from the change.
A previously rescheduled event remains subject to all current pricing, availability, location, vendor, and service requirements applicable to the new date.
5.5 Cancellations and Refunds. Except where otherwise expressly provided in these Terms, payments and deposits are non-refundable when the client cancels the event, decides not to proceed, changes their mind, or is unable to attend.
A cancellation does not eliminate the client's responsibility for any non-recoverable costs already incurred or amounts due for third-party vendors, photography, custom items, food, décor, staffing, labor, rentals, permits, technical services, or other services specifically committed to the reservation.
Weather-related changes are governed by Section 2 of these Terms.
5.6 How to Request a Change. For day-of coordination, please contact Picnic Makers by text or phone.
Requests involving rescheduling, cancellation, refunds, credits, or other policy-related changes must be submitted by email or text so that there is a written record of the request.
A request is not considered approved until Picnic Makers confirms the change in writing.
5.7 Photography and Third-Party Vendor Services. Once a photographer or third-party vendor is confirmed for your event, their date and time are reserved specifically for your booking.
Photography bookings may be rescheduled without an additional photography fee only when the change is requested more than 14 days before the event date and the photographer is available for the new date.
If the event is canceled or rescheduled less than 14 days before the event date, the photography fee becomes non-refundable and non-transferable. The original photography booking will be considered lost, and a new photography fee will be required if photography is requested for the new event date.
If the photography fee has not yet been paid in full, the client remains responsible for the full photography fee for any cancellation or reschedule made less than 14 days before the event.
Other third-party vendors may have separate cancellation, rescheduling, deposit, or minimum-notice requirements. The client is responsible for any non-refundable or non-transferable vendor costs resulting from a cancellation or reschedule.
6. Equipment and Technical Requirements
6.1 Safe Use of Equipment. Projectors, screens, speakers, cables, power equipment, furniture, décor, and accessories provided by Picnic Makers must be used only for their intended purpose.
Do not move, unplug, reconnect, adjust, disassemble, or relocate the projector, screen, speakers, electrical equipment, cables, or other technical equipment after setup without Picnic Makers' approval.
6.2 Responsibility During the Event. Picnic Makers equipment remains the property of Picnic Makers at all times. The client is responsible for the reasonable care and protection of all equipment and items provided from completion of setup until pickup.
Items must not be removed from the event area, given to third parties, intentionally damaged, exposed to liquids, or used in a way that could reasonably cause damage, loss, electrical risk, or another safety hazard.
Loss, theft, damage, misuse, or excessive cleaning requirements may result in additional charges as described in Section 7.
6.3 Liquids, Food, and Equipment. Food, drinks, water, ice, and other liquids must be kept a reasonable distance from projectors, speakers, power equipment, electrical connections, and other sensitive equipment.
The client is responsible for damage caused by spills, moisture, food, drinks, pets, or guest activity.
6.4 Moving or Altering the Setup. Please do not move the screen, projector, speakers, furniture, cables, décor, or other major setup elements without Picnic Makers' approval.
Moving equipment may affect image alignment, sound, electrical safety, screen stability, or equipment performance.
6.5 Power and Electrical Access. Unless otherwise included in the selected package, the client is responsible for providing reasonable access to a safe and functioning electrical outlet suitable for the Movie Night setup.
If the available power source is inaccessible, unsafe, non-functioning, or materially different from what was communicated, Picnic Makers may modify the setup or be unable to operate some equipment.
6.6 Streaming, Internet, and Playback. Unless specifically included in the booking, the client is responsible for selecting and providing access to the movie or other content they wish to display, including any necessary streaming account, login credentials, device, or internet connection.
Picnic Makers is not responsible for interruptions caused by weak or unavailable Wi-Fi, internet outages, streaming-service outages, expired subscriptions, incorrect login credentials, content availability, app restrictions, software updates, device compatibility, or restrictions imposed by third-party streaming services.
The client is responsible for obtaining any permissions, licenses, or rights required for the content being displayed at their event.
6.7 Technical Issues. If a technical issue involving Picnic Makers equipment occurs during the event, please contact our team promptly and avoid attempting repairs or major adjustments yourself.
We will make reasonable efforts to troubleshoot equipment issues when possible. Minor interruptions that are promptly resolved do not automatically qualify for a refund or credit.
6.8 Equipment Pickup and Return. All Picnic Makers equipment, screens, projectors, speakers, cables, furniture, décor, accessories, and rental property must be available for our team to collect at the agreed pickup time or at the end of the scheduled reservation period.
For events at private residences, indoor venues, gated properties, or other locations requiring client access, the client is responsible for ensuring that Picnic Makers has reasonable access to retrieve its property at the scheduled pickup time.
A complaint, refund request, cancellation request, payment dispute, chargeback, or other disagreement does not give the client or any guest the right to retain, withhold, conceal, relocate, lock away, or prevent Picnic Makers from retrieving its property.
If the client or another person prevents or unreasonably delays the return or retrieval of Picnic Makers property, the client may be responsible for reasonable additional costs resulting from the failed or delayed pickup, including additional labor, transportation, parking, recovery, replacement, or other documented costs.
Picnic Makers retains ownership of its property at all times and may pursue available lawful remedies to recover property that is not returned or made available for collection.
7. Damage, Loss, and Cleaning
7.1 Responsibility for Damage and Loss. The client is responsible for loss, theft, damage, misuse, or excessive soiling of Picnic Makers property occurring during the reservation, including damage caused by the client, guests, children, pets, liquids, weather exposure, or other persons attending the event.
Normal wear and tear from proper use is not billable.
7.2 Condition Documentation. Picnic Makers may photograph or record the setup, equipment, and event area before setup completion, during the event when reasonably necessary, and at pickup to document condition, inventory, proper setup completion, and any damage, loss, or other issues.
These records may be used for quality assurance, internal documentation, insurance purposes, and the investigation or resolution of complaints, claims, payment disputes, or chargebacks.
7.3 Repair, Replacement, and Cleaning Charges. If Picnic Makers property is damaged, lost, stolen, excessively stained, excessively soiled, exposed to liquids, or otherwise returned in a condition beyond normal wear and tear, the client may be charged the reasonable cost of:
• professional or specialized cleaning;
• technical inspection or repair;
• replacement;
• missing parts, cables, remotes, or accessories;
• recovery of missing property;
• additional pickup attempts or recovery trips caused by the client's failure or refusal to provide access; or
• other reasonable costs required to restore or replace the affected item.
When repair is reasonably possible, Picnic Makers may charge the repair cost instead of full replacement. If an item cannot reasonably be repaired or restored for future use, the client may be charged the reasonable replacement cost.
7.4 Additional Charges and Invoices. Damage deposits, where applicable, may be applied toward amounts owed under this section but do not limit the client's responsibility for costs exceeding the deposit amount.
If additional amounts are due, Picnic Makers may provide an invoice describing the applicable damage, loss, cleaning, repair, replacement, or recovery charges. Payment of any additional balance is due within 7 days of the invoice unless otherwise stated in writing.
7.5 Reporting Problems. If an item is damaged, lost, exposed to liquids, or involved in an incident during the event, please notify Picnic Makers as soon as reasonably possible.
8. Photography, Documentation, and Marketing
8.1 Setup Documentation. Picnic Makers may photograph or record the setup, equipment, décor, event area, and completed installation before, during, or after the event.
Picnic Makers may use these photos or recordings for quality assurance, proof of setup and service completion, inventory and condition documentation, staff or vendor accountability, internal training, insurance purposes, and the investigation or resolution of complaints, claims, payment disputes, chargebacks, or other disagreements.
Picnic Makers will make reasonable efforts to focus operational documentation on the setup, equipment, and relevant event area and not intentionally photograph unrelated private areas, personal documents, or sensitive personal information.
By booking with Picnic Makers and accepting these Terms, the client acknowledges and agrees that we may create and retain this operational documentation as part of our standard service procedures.
8.2 Marketing and Portfolio Use. Picnic Makers may use photographs or videos of our setups, décor, equipment, styling, and event locations for our portfolio, website, social media, advertising, promotional materials, and other business marketing purposes.
This may include content captured before guests arrive, after guests leave, or during the event when the focus is primarily on the setup or services provided by Picnic Makers.
8.3 Guests and Identifiable Individuals. By booking with Picnic Makers and accepting these Terms, the client grants Picnic Makers permission to use photographs and videos from the event that include the client for our portfolio, website, social media, advertising, promotional materials, and other business marketing purposes, unless the client opts out in writing before the event.
8.4 Opting Out of Marketing Use. If the client does not want photographs or videos that identify the client to be used for public-facing marketing, the client must notify Picnic Makers in writing before the event.
An opt-out request applies only to public-facing marketing use. It does not prevent Picnic Makers from photographing or recording the setup, equipment, event area, or circumstances reasonably necessary for quality assurance, proof of service, inventory and condition documentation, safety, insurance, internal records, complaints, claims, chargebacks, or dispute resolution.
9. Food, Allergies, and Dietary Requirements
9.1 Food and Beverage Services. Picnic Makers or third-party vendors may prepare, purchase, deliver, or supply food, desserts, beverages, catering, and other consumable items.
Availability, ingredients, presentation, portion size, and substitutions may vary depending on the selected item, vendor availability, seasonality, and other operational factors.
9.2 Food Allergies and Dietary Restrictions. The client is responsible for notifying Picnic Makers in writing of any known food allergies, dietary restrictions, or special food requirements before ordering or purchasing food for the event.
We will make reasonable efforts to communicate disclosed dietary requirements to applicable vendors; however, Picnic Makers cannot guarantee an allergen-free environment or that food has not come into contact with common allergens.
Food may be prepared in facilities that also handle ingredients such as nuts, peanuts, dairy, eggs, wheat, soy, sesame, seafood, or other allergens.
9.3 Third-Party Food Vendors. Independent third-party vendors may provide certain food or catering services. Picnic Makers may assist with arranging or coordinating these services, but the preparation, ingredients, packaging, and handling of food supplied by a third-party vendor remain subject to that vendor's practices and policies.
9.4 Food Handling During the Event. Once food has been delivered or placed at the event, the client is responsible for appropriate handling and consumption during the reservation.
Perishable food should be consumed promptly and should not be left unrefrigerated or exposed to outdoor conditions longer than is reasonably safe.
Picnic Makers is not responsible for deterioration, contamination, spoilage, or other food-quality issues resulting from food being left outdoors, unrefrigerated, improperly stored, transported by the client, or consumed after the event.
10. Alcohol
10.1 Alcohol Responsibility. Unless Picnic Makers expressly agrees otherwise in writing, Picnic Makers does not sell, provide, serve, or supervise the consumption of alcoholic beverages.
Any alcohol brought to or consumed at the event is the responsibility of the client and their guests.
10.2 Legal Compliance. The client is responsible for confirming that alcohol is permitted at the selected location and for complying with all applicable laws, regulations, permit requirements, venue rules, and posted restrictions.
The client is responsible for ensuring that alcohol is not provided to or consumed by anyone who is not legally permitted to consume it.
10.3 Guest Conduct and Safety. The client is responsible for the conduct of guests who consume alcohol and for ensuring that alcohol consumption does not create unsafe, disruptive, illegal, or damaging conditions.
If alcohol-related conduct creates a safety concern, damages property, interferes with staff or equipment, violates location rules, or otherwise makes it unreasonable to continue service, Picnic Makers may modify or stop service in accordance with Section 1.8.
11. Liability and Force Majeure
11.1 Event, Technical, and Location Risks. The client acknowledges that Movie Night events, electrical equipment, outdoor locations, rentals, décor, food service, and event activities may involve ordinary risks, including cables, electrical equipment, uneven surfaces, wind, weather, moisture, darkness, public activity, and other environmental or location-related conditions.
Clients and guests must use reasonable care, follow posted rules, and comply with safety instructions provided by Picnic Makers, venue staff, property owners, security personnel, or other authorities.
11.2 Client and Guest Responsibility. The client is responsible for the conduct and actions of their guests and for ensuring that Picnic Makers property and equipment are used appropriately.
Picnic Makers is not responsible for injury, loss, damage, fines, penalties, or other consequences resulting from:
• the conduct or actions of the client or guests;
• failure to follow reasonable safety instructions;
• misuse, movement, alteration, unplugging, or unauthorized use of Picnic Makers equipment;
• alcohol or other substances brought to or consumed at the event;
• client-provided food, beverages, devices, equipment, décor, or other items;
• inaccurate or incomplete information provided by the client;
• client-provided internet, streaming services, power sources, or playback devices; or
• violations of venue, permit, property, copyright, licensing, or local rules by the client or guests.
11.3 Locations and Third Parties. Picnic Makers is not responsible for the actions or omissions of unrelated third parties or for circumstances outside our reasonable control at homes, venues, public spaces, or other event locations.
Clients are responsible for their own personal belongings. Picnic Makers is not responsible for personal property that is lost, stolen, damaged, or left behind during an event, except to the extent responsibility cannot legally be excluded.
11.4 Limitation of Liability. To the fullest extent permitted by law, Picnic Makers is not responsible for indirect, incidental, consequential, or special losses arising from an event, cancellation, location issue, delay, technical interruption, weather condition, or interruption of service.
Nothing in these Terms excludes or limits liability where such liability cannot legally be excluded or limited.
11.5 Indemnification. To the fullest extent permitted by law, the client agrees to indemnify and hold Picnic Makers harmless from third-party claims, damages, losses, fines, costs, or liabilities arising from:
• the client's or guests' conduct;
• the client's breach of these Terms;
• damage to property caused by the client or guests;
• illegal or unauthorized activity at the event;
• alcohol or substances brought to or consumed at the event;
• failure to obtain permits, licenses, permissions, or content rights that are the client's responsibility; or
• misuse of Picnic Makers equipment or services.
This provision does not apply to the extent a claim results from conduct for which Picnic Makers cannot lawfully disclaim responsibility.
11.6 Force Majeure and Events Beyond Our Control. Picnic Makers is not responsible for delay, interruption, modification, or inability to perform services caused by circumstances beyond our reasonable control.
These circumstances may include severe weather, natural disasters, wildfires, earthquakes, flooding, government restrictions, emergency orders, public safety incidents, road or location closures, utility failures, widespread power outages, labor disruptions, civil disturbances, venue closures, or other emergencies or events we could not reasonably prevent.
When such circumstances prevent the event from proceeding as planned, Picnic Makers may modify the service, change the location, reschedule the event, or offer credit when reasonably possible and subject to availability.
A force majeure event does not automatically entitle the client to a cash refund. Any non-recoverable costs already incurred for staffing, rentals, permits, vendors, food, décor, custom items, or other event-specific expenses remain non-refundable and non-transferable unless Picnic Makers agrees otherwise in writing.
12. Agreement
12.1 Acceptance of Terms. By submitting a reservation, making a deposit or other payment, or otherwise confirming a Movie Night booking with Picnic Makers, the client acknowledges that they have read, understood, and agree to these Terms and Conditions.
These Terms form part of the agreement between the client and Picnic Makers for the services included in the reservation.
12.2 Responsibility for Guests. The person making the reservation is responsible for communicating relevant event rules, equipment restrictions, safety requirements, and other restrictions in these Terms to their guests.
12.3 Booking on Behalf of Another Person. If a reservation is made on behalf of another person, company, or organization, the person making the reservation confirms that they are authorized to make the booking and agree to these Terms on behalf of the responsible booking party.
12.4 Electronic Acceptance. Electronic acceptance of these Terms, including acceptance through an online booking form, checkbox, payment page, email confirmation, or other electronic method, has the same effect as accepting them in writing.
13. Modifications
13.1 Updates to These Terms. Picnic Makers may update or revise these Terms and Conditions from time to time to reflect changes in our services, policies, pricing, operational practices, or legal requirements.
Unless otherwise required by law or expressly agreed in writing, updates to these Terms apply only to reservations made on or after the effective date of the revised Terms.
13.2 Terms Applicable to Existing Reservations. A reservation will generally remain subject to the version of the Terms and Conditions in effect when the reservation was made.
If Picnic Makers and the client later agree in writing to a material change to the reservation, reschedule, or other modification, any additional terms specifically agreed to in writing will apply to that change.
13.3 Current Version. The most current version of these Terms and Conditions will be available on the Picnic Makers website.
The “Last Updated” date shown below identifies the effective date of the current version.
13.4 Questions About These Terms. If you have questions about these Terms and Conditions, please contact Picnic Makers in writing at picnicmakers at gmail.com.
Last updated: September 24, 2026.