Terms and Conditions

Movie Night Booking Agreement

1. Services

1.1 Picnic Makers provides movie night experiences in Los Angeles, Malibu, Orange County, and surrounding areas. Each package includes equipment and décor elements as specified in your selected package.

1.2 While we do our best to honor preferences, setups follow pre-designed packages. Picnic Makers makes final decisions regarding layout and aesthetics to maintain consistent quality and safe operation.

1.3 Do not leave the setup unattended for long periods. Client is responsible for all items during the booking time. Do not move or adjust equipment after setup.

1.4 Client must provide accurate address details and reasonable access to the setup location, including a clear pathway. Any paid parking, valet, entry fees, or required access arrangements are the client’s responsibility unless agreed in writing. If access conditions differ materially from what was provided (stairs, long carry distance, no elevator), additional fees may apply, or the setup may be adjusted.

2. Weather and Location

2.1 Outdoor setups are weather-dependent. For safety reasons, we may advise a location change or indoor alternative if conditions are unsafe (rain, strong wind, poor air quality, or other hazards). Picnic Makers determines, in its sole discretion, if conditions are unsafe for setup or service.

2.2 If the client chooses to proceed despite our advisories, the client accepts all risks and liability for any damages, losses, or service interruption. We will not reschedule in such cases.

2.3 For public locations, we cannot guarantee privacy, exclusivity, or a specific spot. We will select the best available space.

3. Payment

3.1 To secure your booking, a 50% non-refundable deposit is required. The remaining balance must be paid in full before the experience begins. For outdoor movie nights, payment must be made before setup begins. If payment is not received, we may delay or refuse to set up. We accept payments via Stripe or PayPal (3% card processing fee), or Zelle (no fee).

3.2 All payments and deposits are non-refundable. Once submitted, payments cannot be reversed. Deposits may be applied toward a rescheduled date if permitted by policy.

4. Rescheduling, Cancellation & Refund

4.1 Bookings secured with a deposit may be rescheduled once within 3 months, provided a 72-hour notice is given.

4.2 One complimentary reschedule is allowed. Additional reschedules or those made with less than 72 hours’ notice will incur a $150 fee.

4.3 We do not offer refunds for cancellations or changes of mind. If conditions prevent your event, we may offer a location change or a reschedule within 3 months, subject to availability.

4.4 All deposits are non-refundable under any circumstances.

4.5 For day-of coordination, please text us. For rescheduling and policy-related requests, an email or text is required so we have a written record.

5. Equipment and Care

5.1 Do not move, unplug, or adjust the projector, speakers, cables, screen, or power equipment after setup. Avoid spills near any equipment. Client is responsible for all items during the booking time. Lost or damaged items may be invoiced after the event based on documented condition at pickup. Charges reflect replacement or repair costs. Normal wear is not billable. We may use photos taken at setup and pickup to document the condition.

6. Advertising

By participating in a Picnic Makers event, you grant us permission to use photos or videos taken during your setup for marketing purposes. If you prefer not to be photographed or recorded, please notify us in writing before your event. We will honor reasonable requests.

7. Liability and Force Majeure

Picnic Makers is not responsible for any injury, loss, or damage to persons or property during your event. You accept full responsibility for all risks associated with your booking. You agree to indemnify and hold Picnic Makers harmless from any claims, damages, or liabilities arising from your event participation.

Picnic Makers is not responsible for failure to perform due to circumstances beyond our control, such as weather disasters, acts of nature, government restrictions, or emergencies. In such cases, we’ll make every effort to reschedule, but specific dates cannot be guaranteed. In cases of force majeure, refunds are not provided. We will offer rescheduling or credit where possible, subject to availability and these Terms.

Last updated: January 4, 2026

By booking a Movie Night with Picnic Makers, you confirm that you have read, understood, and agree to these Terms and Conditions.